Every fundraiser approved, tracked and on file.
Coaches submit fundraiser requests in one place. Your approvers sign off in the order you choose, with deadlines and reminders. Every decision, vendor document and date is kept. No more email chains or lost paperwork.
- ✓Coach submittedMon 9:12 am
- ✓Athletic Director approvedMon 2:40 pm
- ✓Principal approvedTue 8:05 am
- 4District reviewGoal over $1,000 · due Fri
How it works
Set up your approval chain once. After that, every request follows it automatically.
Request
A coach or sponsor submits the fundraiser: dates, goal, vendor and any documents. People without an account can use your school's request link; they confirm their email first.
Review
Each approver is notified in turn and can approve, ask for more information or decline, even straight from the email. Steps have deadlines, and overdue requests are flagged to your admins.
Approved, with proof
The requester gets an approval email listing every sign-off and date, ready to forward to their fundraising company. The full history stays on file.
Built for how schools actually work
Every school sets its own chain: who approves, in what order, and how long each step has.
Your approval chain
Athletic director, principal, business office, district: arrange the steps your way. A step can apply only above a dollar amount.
Decide from your inbox
Approvers review and decide from the notification email. No password is needed for that one request.
Vendor paperwork in one place
Keep each vendor's W-9, insurance certificate, contract and permit with their expiry dates, shared across a school or a whole district.
Deadlines that don't slip
Each step has a time limit. Reminders go out automatically, and admins can step in when a request is stuck.
A complete paper trail
Who decided, when and why is recorded on every request, through every round of review.
Reports when you need them
Export every request for a school or a whole district to a spreadsheet for board meetings and audits.
District oversight, without the bottleneck
Each school decides when a request goes on to the district, for example only above $1,000. District staff see everything waiting on them across every school, in one place.
- One district console for all of your schools
- District reviewers approve only; they don't manage the schools
- Replace a district reviewer once, and every school follows
- District-wide vendor list that every school can use
Your data stays protected
- Every school only sees its own requests, people and documents
- Vendor tax forms and certificates are stored privately and opened only by authorized staff
- Encrypted in transit; every decision is logged
Pricing
Green Light is free for schools and districts.
- Unlimited fundraiser requests and approvers
- Your own approval chain, with deadlines and reminders
- District escalation above the amount you choose
- Approve from email, and a forwardable approval for your fundraising company
- Vendor paperwork with expiry alerts
- Full history and spreadsheet exports
Our fundraising partners
Green Light works with any fundraising company. These partners use it with their schools. Ask yours about it.
Bring Green Light to your school or district
Tell us a little about your school or district, and we'll help you set up your approval chain.
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